I participate in a number of online mommy communities. In one of these groups, someone recently posed the question of whether or not it's appropriate to request a police check from a prospective nanny candidate. While I have had several Vulnerable Sector Checks (a type of police check outlined below) done since I work and volunteer in the non-profit sector (with organizations that support vulnerable persons), I realized that I really don't know much about the different types of police checks, and it's a valid question to wonder whether or not this would be an appropriate thing to ask a prospective nanny to obtain, so off I went on a fun research adventure.


My research included lots of online reading on government websites and those of certified third-party agencies, as well as some nice conversations with the good folks at Service Canada. Here's what I discovered...

There are three types of Police Checks:

1) A Certified Criminal Record Check. Certainly less common for caregivers, but can be requested by prospective employers or landlords, or during an adoption process, for example. This type of police check can provide one of two outcomes (one which provides only an approval/rejection status, and a fingerprint version which offers a full summary of criminal offences). This type of check is done by a an accredited third-party service agency, not the police department. 

2) A Vulnerable Sector Check. This is a scan done by the local police department to confirm that an individual has no criminal record, and has not been pardoned for any sexual offences. This type of police check is done for both prospective employees and volunteers whom will be working with vulnerable persons. Some examples of people who must provide a Vulnerable Sector Check include: someone volunteering on the board of an organization supporting persons with disabilities, teachers, caregivers, social workers. Vulnerable persons include children, the elderly, and individuals with disabilities. This type of police check would be the one most commonly sought out by families employing live-out nannies. 

3) A Police Certificate. This type of record check provides confirmation/statement that an individual has no criminal record. This is intended for individuals who are seeking employment or volunteer opportunities with an organization requiring a review of police information, but not requiring a check specific to vulnerable persons. If you are hiring a live-in nanny, then lucky for you, you don't need to worry about police checks because live-in caregivers are required to provide a police certificate for every country they've lived in for more than 6 months since the age of 18 in order to obtain their work permit. I conducted some research to better understand the disrepancy between the requirement of a Vulnerable Sector Check vs. that of a Police Certificate, but because foreign workers obtain the police certificates from their home countries (which do not offer Vulnerable Sector Checks) the requirement is just a standard Police Certificate.  

It's really up to you to decide whether or not a police check is something that you would like from a prospective nanny. If you decide that it is something that is important to you then be upfront with your nanny candidates about this. You can expect that they be caught off guard by your request, but this could be a very natural response if they've never had anyone ask for one. You can simply explain that police checks (specifically Vulnerable Sector Checks) are quite standard and while it may not be as common for a private family employing a nanny to ask for one, they are certainly required in other childcare settings.

I hope this answers all of your police check quandaries, but don't hesitate to comment below if you have a question that wasn't covered. 






I have been providing some over-the-phone support by request to families who have questions regarding the process of hiring a nanny. Recently I had a conversation with a lovely woman who had found a wonderful live-out nanny for her kids. Her main concern was that after reading my blog (specifically a post on the 110 applicants that I screened), she wasn't sure she had done due diligence as she had received this candidates name (and one other one) by referral, had interviewed them both and had chosen this candidate. She hadn't conducted reference checks as of yet, but had been extremely impressed with how this individual conducted themselves and how they treated her children.

Well it's a good question I think, "can it really be THIS easy"? Here is my answer: YES! I have come across this question many times in life. Here are a couple of short stories to this effect:

My wedding dress:
When I got engaged, I saw my dream dress in a magazine (it was a Casa Blanca gown...Fall 2009, gown #1971 to be exact). When I laid eyes on that dress, I knew it was MY dress. Everything about it screamed me. My family was quite persistent that I should try on a few others (at least for the fun of it), so off we went. I tried on dresses at a few different stores. Then I heard about a Casa Blanca Bridal trunk show at a store called Jealous Bridesmaids in Toronto and I just knew that it was the universe smiling at me. When I got to the store, I told them that I was in search of dress #1971 and when the woman pulled it off the rack, my heart sang, but could it be THAT easy? I figured not, perhaps I'd try it on and it wouldn't be the right cut for me (even though I was pretty sure that it was). As I slipped into this dress, everything felt perfect, I knew that it was THE dress. I kept smiling saying "can you believe that it's the very first dress I laid my eyes on?!...and in a magazine no less!". It really was THAT easy. The first dress was the right dress.

Our current house:
We had been living in our first house for about three years (all the while knowing that it would be a "starter home") and we began to ponder whether or not we could afford to move. We were living in a semi-detached house that we adored, but it was on a busy street, and we were hoping to make our way onto a quiet residential street. It was a Friday night when we begged the question "I wonder if we could afford to move soon?", assuming that the answer would in fact be that we couldn't for at least another 3-5 years. Well I ran the numbers and Saturday morning we called my mother to notify her (she's our real estate buddy) that we would be going "hunting" (and not the kind that involves animals because I'm a vegan who LOVES animals). A few days past and on Wednesday I had hurt my back and was home from work. My mom said that it would be a good idea to get moving a bit, so we went for a little drive. We drove down a street that we had never seen before and saw an "Open House" sign on the lawn. The open house was intended for realtors, but we waltzed right in. We looked, we liked, and that was that. I called my husband to come see the place, he went after work, we both smiled and nodded, got the paper work drawn up and bought the house that night. But can it be THAT easy to find a house?...Of course it can! Why not?

When we assume that everything in life will be gruelling and terrible, there's a possibility that it will. I am a firm believer in optimism. This doesn't mean that bad things don't happen in my life; they certainly do, but for the most part, I see things in a positive light, things tend to work out for me, and I see the bad times through with the good.


When it comes to nanny applicants, how do you know what to expect? Well I can tell you for starters that the only reason we had over 100 applicants is because we were willing to sponsor from overseas. Canada is a wonderful country that we are lucky to live in, and lots and lots of people from other countries want to come here. Now ask me how many of those applications were from applicants already in Canada (citizens, permanent residents, or nannies with an open work permit), and the answer would be less than a handful, and of those, how many were viable applicants?...none (they either didn't respond to my email follow up, or had no experience). This is not to scare you if you are hiring in Canada though. I think because we were willing to hire from overseas, our post went quite viral to many candidates hoping to come from other countries. There certainly is hope for finding qualified applicants from the pool of nannies with open work permits, or those who are permanent residents, however these candidates are often more interested in live-out positions. If you are looking for a live-in nanny in Canada, often times your best bet is to try and find a family from whom you can take over the sponsorship (lots of families love their nannies, but get pregnant again, or have other life situations change and can no longer employ them).

From my experience talking with other moms who have hired nannies, and from forum research, here is what I would provide as a guideline. If you are interested in hiring a live-in nanny and are willing to sponsor from overseas, you can expect to receive 100-200+ applications and maybe find 20-30 viable applicants within the pool (viable meaning that they have ample experience, are qualified, and have references). If you are looking for a live-in nanny who is already in Canada, you can expect 2-3 viable applications. If you are seeking a live-out nanny (in Canada), you can expect 10-15 viable applications.

So if you are like the mom whom I spoke with, and you receive two applicants, and one seems great, go with your gut! Life really can be that easy! Sometimes the greatest gifts in life are right there in front of you, so certainly do your due diligence with interviewing them, checking their references, and conducting a police check (Vulnerable Sector Check), but if everything checks out, and you get a great feeling, then the lesson here, is go for it and don't worry if you only picked from a pool of two because it only takes one!


I just had the most exciting game of phone tag today with the FWP (Foreign Worker Program) office!! Yesterday I received a confirmation of fee processing for the LMIA application, a mere two weeks after submitting it! I also received a call and voicemail from a very friendly woman named Sonya from the FWP office. Well today we proceeded to play an enthralling game of phone tag and I reached her this morning. She asked a few questions about my application (I'm speculating that this is to confirm that I had in fact been at the helm of the application, and not used a third-party without disclosing it), and then she gave me the green light! We received the verbal approval, and she said that we'll receive the approval letter in the mail next week!

Tomorrow I will express post the signed contract to our future nanny, and the remaining documents that she needs (the approval letter, and our financial statements) will be emailed to her (Sonya said that emailed copies are fine) next week when the approval letter gets here!

I had heard that the LMIA application can take anywhere from 8-10 weeks, but had heard horror stories of it taking up to 12 weeks. I am pleased to say that assuming the letter does arrive next week, it will have been three weeks start to finish for the LMIA application and Service Canada deserves a big high five for that one!


Next up: our nanny will apply for her work permit once she receives the documents from us. How exciting!
This week's Story Corner is a bit different. You see October is Pregnancy & Infant Loss Awareness Month (and October 15th was Pregnancy & Infant Loss Remembrance Day), and as such, this week I will be sharing with you an article that I wrote about breaking the silence and stopping the stigma surrounding pregnancy loss, here is my story:


Miscarriage: what a terribly stigmatized concept. Miscarriage is such a healthy normal part of life; one that we wouldn’t want to go without as it most commonly weeds out genetic discrepancies with pregnancies. It is our body’s natural way of helping us to have healthy pregnancies and healthy babies when the time is right.

My miscarriage: traumatic, lonely, shocking! Someone of my age (in their twenties) miscarrying? But isn’t this something reserved for women much older than me? No it certainly is not. Women miscarry for all sorts of genetic reasons. Mine…the pregnancy was ectopic which means that it was developing in the wrong place (in my fallopian tube in fact). Why am I telling you all of this? Because I think we have quite a predicament on our hands. We have arrived in a place as a society that leaves women in a very isolating and vulnerable position to experience miscarriage.

The norm has become that women wait until three months (or their second trimester) to announce their pregnancies once their chance of miscarriage has decreased to a nearly nonexistent point. But what does this do for women who miscarry? What does it feel like to miscarry when no one knew you were pregnant to begin with? I can tell you that it’s very difficult. If when I miscarried, I had known women who had gone before me, it might not have felt so surprising, so paramount. Imagine if the moment I found out the pregnancy was ectopic I had already gone through or heard of miscarriages with friends and family. Imagine if for years leading up to my pregnancy it had been a normal part of life. Someone announces a pregnancy and then a few weeks later (or when they’re ready) mentions that it didn’t work out. Just imagine how much better one would be prepared to experience that situation themselves.

I know and respect that many women aren’t comfortable sharing their pregnancies with people until they’re out of the woods, but this perpetuates the problem. Why do we live in a time when only the viable pregnancies are valued? Why is it not the entire journey to parenthood that’s valued? We are stuck in a time when miscarriages are so traumatic that women receive grief counseling and take time off work. There are entire help lines devoted to supporting women in early pregnancy loss. Now I’m not in any way saying that no matter what, grief and sadness won’t accompany a miscarriage because it will, but there’s got to be a way to lessen the degree to which women experience this.

I know there are many reasons besides reaching the ‘safe zone’ that women hold back pregnancies, but I’m not going to over-complicate the ‘safe zone’ issue with these. Women nowadays know they are pregnant earlier than ever before. Years ago, many women didn’t know they were miscarrying or only knew they were pregnant for a couple of days before miscarrying and it was an expected part of the process, but in hiding it, we’ve stigmatized it. Women now find out they’re pregnant and quietly read every blog they can to find out about their risks of miscarriage. It’s become the be-all and end-all of life during childbearing years. I can tell you that I’ve been there and it was hard, but it wasn’t a make it or break it moment in life.

I remember the doctors kept saying to me “the problem is that no one talks about it, so you don’t know how common it is”. Boy were they right, when I tell people about my story, everyone and their dog has a similar one (if not of themselves, then of a close friend or a family member). When I went back to work, I just kept wishing that the non-existent gossip mill would suddenly spring up so that everyone would at least know what I was going through. At the time, I didn’t need or want an outpouring of heartfelt messages, but it would have been nice if people had just known. You’re less alone when others share your experience.

If you’re a very private person and you’re not comfortable sharing your pregnancy early, then I’m not asking you to, but if you’re only not sharing your pregnancy early because that is the norm or because people don’t even take you seriously when you share it sooner (which has been my experience), then I challenge you to step outside the box and help me change the way we see this journey. Miscarriage is part of it, not for everyone, but for many. I am thankful that my body knew what to do to take care of me and put me in a place where I can have a healthy pregnancy when the time is right.

Life is too short to go through the journey alone, so share lets share our lives (the good and the bad) with the world around us.

*Published in Oh Baby! Magazine - Spring/Summer 2014 Issue




So you've selected your nanny...congrats! Hopefully you shared the good news with the successful candidate over Skype (if out of country), in person, or by phone because you certainly don't want to miss out on the joy that someone experiences when they are picked for a job (especially one that means coming to Canada if they're not currently here). So this is all very awesome and exciting, but the buck doesn't stop here. Presumably if you're sponsoring a nanny, there is about 4-8 months between now (when you've picked them) and when they'll arrive to join your household, so what now? It's very important to foster relationship building with your nanny and that should start now. Don't wait until the nanny arrives to make them feel like they are part of the family, and to show them how excited you are for their arrival (working on a fresh look for their bedroom?...send them some pics or maybe some colour chip options...or check out my DIY section for ideas). Relationships don't materialize out of thin air; they are developed over time when both parties put intention and effort into getting to know one another, showing consideration, and demonstrating kindness.

I have been emailing frequently with our nanny; asking her about how her day is, sharing photos of our neighbourhood, and little stories about Logan and our family. I started out by sending her an email with photos of our extended family introducing everyone (since we are very close to our family and spend a lot of time with them). Then I was so excited when she responded with photos of her family as well! It was the first time I felt a little spark...a connection with the person who will be living in my home, and caring for my dear son.

I sent her photos of our local library (it's been all redone and looks quite nice) because she mentioned that she loves going to the library, and shared photos of the Beach where she can take Logan for walks.

I've Skyped with her spontaneously too, just to see how she is and chat a bit. Next I plan on arranging semi-regular Skype dates and I've really been enjoying our email communication.

Remember, relationships are reciprocal so try to find ways to open the door to communication with this individual. The goal is to make your future nanny feel at ease and comfortable to begin building a relationship. This will support his or her transition upon arrival as they will feel supported by a family that they already know.

Happy emailing, texting, phone calling, snail mailing, Skyping or the like!
Finished Product




The Idea

I LOVE being organized. I mean I am seriously passionate about organizational systems; charts, graphs, schedules, spreadsheets, to-do lists, you name it and I love it. Lately I've been thinking more about the end of my maternity leave drawing nearer as I move on to the second half of it (how did this happen so fast?!). I am loving every moment of my time off, and even though I am very committed to my work, I can't help but find myself feeling sad about my 24/7 time with my son coming to an end, but today I realized that it's not as if life is a dream that I wake up from all of a sudden; I will still have a wonderful son whom I will be fortunate enough to get to eat lunch with when I'm working from home and enjoy during all of my non-working hours.

The exciting thing now is starting to think about how I'll organize my family when I'm back to work; what schedules and systems will I use to manage our time so that we are organized and can just sit back and enjoy life. The first thing I thought of was a weekly schedule board.

Our schedule varies week to week so I wanted a wipe board that I could go to every Sunday night as we prepare for the week ahead and chart our nanny's hours. Along the road of envisioning this board, I realized that it also made sense to add some fun little touches to it, like magnets with Logan's activities on them, and some magnets for sticking reminders to the board. We'll also use colour coating of the dry-erase markers so that we can show when I'll be home vs. at the office or in meetings, and the same for my husband. While we are big fans of Ical, I wanted a visual where we could see all of our days laid out, so off we went on a long awaited trip to Staples and the Dollar Store...

I love our little DIY adventure outings!
How-To

Measure twice, drawn once :-)
I used a fun tape to create columns on the board for days of the week, but took the time to measure out the board first to ensure that the columns would be even. I originally planned on creating rows as well for hours of the day, but realized during my crafting that it wouldn't really work because the tape would take up too much space, and it would be awkward to draw across the rows, so instead I just blocked the hours together on the left-hand side to create a spatial sense on the board, and then wrote in the hours as a guide. I placed packing tape on top of the days of the week and the hours in order to keep the content static.


To create the activity magnets, I bought some cheap dollar store magnets, labels, and stones. I stuck the labels to the round magnets, wrote the activity on the label, and then fastened the stone to the magnet using a glue gun.


These look better in person, but the light reflects at funny angles in the photo

Cost & Materials



White board: Staples - $21.99
Colorful large round magnets: Staples - $3.50
Funky tape: Staples - $3.89
Dry erase markers: Staples - $1.89 each (I bought two)
Small round magnets: Dollar Store - $1.00
White gem stones: Dollar Store - $1.00
Small labels: Dollar Store - $1.00
Total cost: Less than $40 all in with taxes

Other Materials

Measuring tape
Glue gun
Packing tape
Sharpie marker

Final product with sample week



It's Sunday, which is quickly becoming my favourite day of the week because it means getting to share wonderful stories with all of you! This week's story comes to us from Marina. Marina lives in Toronto with her husband and three children. Here's Marina's story:


When Arlene stepped into our home, I was at the point of desperation for child care (and panic attack pending), as there was no time for me to do a proper welcome ("show not tell") with my then 1 year old, my teen, my home. 

The previous nanny that I had invested 6 months of paper-work in, did not 'work out'. I was going back to work the following Monday. The only advice regarding how to have a successful nanny experience I ever got was from a family member with two kids and numerous women from the Philippines that each stayed 2 years to the day in their household: BE FIRM, LOAD UP THE TO DO LIST, NEVER LET THEM FULLY UNPACK. What?! In his view (his wife agreed too), this was a tug of war kind of relationship, where he was to max out on the value of his minimal wage pay by completely overwhelming the nanny upon arrival. Then a year later (according to him) when the nanny would start getting 'loose'; talking to her friends and learning she was overdoing it, there would still be sufficient work done. I observed this, when on rare occasion being present for kids' birthday celebrations... "This can't be right" was always my parting thought. 

I left for my first day of work, post mat leave, on a miserably cold and grey day, giving minimal instructions: keep my son dry & fed, play with him a bit, perhaps go on a quick outing in a stroller for some fresh air, do the baby load of laundry...my teen will make a sandwich for himself, and I will whip up a dinner when I come back home. 

When did I know this, and all of our subsequent nanny experiences would be different from what I had heard and far more fulfilling? When I opened the front door after work to my toddler giggling; engrossed in an activity on the carpet. He was screeching in delight "Ayene, Ayene!" (his version of Arlene), then proudly showed me his tall stacked tower. But there was something else that I noticed that gave me an absolute comfort that this indeed was a stellar match -- we were going to have a great time: filling the kitchen with comfort food flair, on the stove was a dish with the pipping hot Chinese egg drop soup. I felt like my own fairy god-mother showed up, taking care of me too. 

Our nanny THOUGHT of us all, on her first day of work, she truly was a nanny to us all. 
Well the day is finally here to announce who we've chosen as our future nanny! I can hardly believe it. After screening over 100 applications, conducting two rounds of rigorous interviews, and having lots of time to think and reflect, we are thrilled to share with you that we have chosen our future nanny and her name is Genette!

Genette was a strong contender from day one. She has a sweet, quiet nature that is so sincere. From the very first time we laid eyes on her cover letter, we felt a connection. Genette wrote a very personal cover letter that shared with us a bit about her family, interests, passion for children, and experience. When we were screening applications, we only considered applicants who provided a cover letter, and those (it was a small number) who provided cover letters as strong as Genette's were what we called our "front runners". I remember the first time I read her cover letter to my husband (Mike), he was nodding reassuringly, and then we got to a part near the end where it cited that Genette knew how to cook Indian food because she had worked for an Indian family in the past, "I'm in", was all Mike said with a gleaming smile. After reading her cover letter we were so excited for the prospect of what was to come.

The first time that we interviewed Genette, she warmed our hearts. She was so nervous which we found endearing because it demonstrated the type of sincerity that we were looking for in someone. She was so overwhelmed that she shed a little tear and this resonated with me in a profound way. You see, I always cry...I cry when I hear warm fuzzy stories, I cry when I see kindness, I even cry when I watch a heartwarming commercial...and I nearly always find myself crying in professional situations; business meetings, a successful performance review, and most of all...interviews. I'm not kidding, just ask me about something that I'm really truly committed to (like my work) and you're guaranteed a least a little misty eyed moment. When I was younger, I was brutally insecure about this; I thought it was unprofessional, but with time, I've really embraced this as part of me. During my pregnancy, I was in a business meeting with my former boss and she announced a new project that was coming my way (that I was very excited about) and I shed a tear of joy. She said, "awww pregnant tears", and I replied by telling her that it would be easy to pass them off as pregnancy emotions, but really they're just Jenn emotions. Now back to Genette, in that moment, both Mike and I really saw something that we valued...sincerity, vulnerability, openness.

During the second round interviews, we interviewed some very strong candidates. There were four second round interviews in total. There were four incredible individuals, but all very unique from one another. There was one candidate who was very bubbly, and vivacious and although I thoroughly enjoyed our conversations with her, we still found ourselves drawn to Genette's soft, but (I think) quite playful, and silly personality. Genette comes across slightly more timid at first, but her competence, experience, and personality really shine.

In some ways it was a hard decision because it's hard to offer just one person the job when there are four truly amazing candidates. We kept saying that we really would be lucky to have any one of them, but in the same breath, it was so easy to pick Genette. She is hardworking, kind, honest, and playful (among many other wonderful traits) and she has already impressed us from her keen organizational skills in preparing documents for the LMIA and work permit application, to her industrious efforts in reading up on vegan cooking and lifestyle.

We know that Logan will be in good hands spending his days with Genette and we cannot wait to welcome her into our home!
*Please Note: My experience with filing for the LMIA was based on the previous rules prior to Nov. 30, 2014, however I have updated the link to the current LMIA application forms and this post is still relevant under current rules.

Well here we are, after months of doing everything from considering the option of a live-in nanny, to interviewing, and completing the paperwork, it's all come together. It suddenly feels much more "real" when you get to this point. I just submitted the LMIA (Labor Market Impact Assessment) and I'm on the edge of my seat (and probably will be for 8-12 weeks) waiting to hear on our (hopefully) positive assessment.

I did plenty of research prior to completing the LMIA (Labor Market Impact Assessment) and the two tips I heard most were:

  1. Fill in everything!...If there's something that doesn't apply (like a fax number) write "n/a" but don't leave it blank. 
  2. Ensure that you provide all of the documentation. You don't want the whole process to be held up because you accidentally forgot to submit your son or daughter's long form birth certificate (or for submitting the short form instead), so pay attention to detail and submit everything that they ask for. 
All told, I was surprised at how straightforward the application was. I was expecting something very intimidating, and perhaps (at times) over my head, but it was very clear. I went above and beyond to provide every document that could be potentially useful. For example, the CRA still has my maiden name on file (even after changing it with Service Canada...a conundrum in itself) so I submitted a copy of my marriage license since the application cites my married name. The application asks for a rundown of where you advertised (to ensure that you've adequately searched for a Canadian worker) so I provided a document that listed all of the applications we received and categorized them as follows: Canadian citizens, permanent residents, individuals applying from out-of-country, then I further categorized them by incomplete (applications where only a resume, and no cover letter was submitted) and complete applications, and then once further by adequate (with childcare experience) and inadequate (no prior experience) applicants. I felt that this demonstrated the time that I took to thoroughly review all of the applications in search of a qualified Canadian worker. Now this may have been totally unnecessary, but when we have $1,000 and our son's childcare future on the line, I figure the extra organization and information seems like a good idea. 

Originally I had planned on sending the application by priority post, but once I determined that the address involves a P.O Box, I realized that perhaps this was unnecessary. My guess: they probably check the box once a week or so, thus priority post could be quite pointless. 

I am very much hoping that our application is processed quickly as time flies through this whole process. If there's one thing I've learned it's that it's never too early to start when you're thinking about hiring a live-in nanny. I thought I was so ahead of the game leaving myself 7 months, and here we are 2 months later and I've just submitted the LMIA because the truth is that each step (like filing with the Job Bank, but needing to wait two weeks for the CRA to send a PD7A in order to validate the account) takes so much longer than one might anticipate. I just hope everything gets done on time.

You can find the LMIA application HERE.

For more tips on filling out the LMIA, see my post on our positive LMO, click HERE. 



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The 411 on Nanny&Me

I am SO excited to have my son, Logan, provided with the one-on-one care of a nanny in our home. The process of recruiting and keeping a nanny seems intimidating at times and there are so many things to think about and consider. The goal of my blog is to support, encourage and empower parents who are considering and pursuing the path of a nanny.

Nanny&Me provides free resources and information that will support you in finding, selecting, and keeping a great nanny. Nanny&Me will also share our family's journey on the road to building a strong and positive relationship with our nanny.

About Me

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Hi! (not sure the exclamation mark was necessary, but I'm just excited to say hello). My name's Jenn. I am a passionate mom, non-profit executive, real estate hobbiest, and athlete. I'm an enthusiastic person with a growth mindset. I love learning and growing every day!